- For more information on how students can upload files to the BYU Learning Suite see KB0025588
- Note that if a TA or co-instructor adds a file, that file is saved to the original instructor's file area.
- Note that if a file has ever been uploaded, it remains on the server even if the professor deleted the file from his/her Files page. See KB0025595 under the "How do I delete my Files?" header at the bottom.
- You cannot have two files with the same name. If replacing an old version of a file, you must delete the file from the Files area before inserting the new version or change the name of the file. (You can insert a file with the same name if it is in a different folder as the original, though this is not recommended to prevent confusion)
- BYU Learning Suite allows you to upload files that are NO larger than 500 MB. KB0025631
- BYU Learning Suite Exams only allows file uploads NO larger than 200 MB.
Whether you are adding content to a Content Area, Assignment, Exam, or other parts of the Learning Suite, the following steps apply. Click on one of the links below to find the directions for each type of file you want to add.
- Links, Anchors, and Email Addresses
- Images
- Videos
- Flash Videos/Animations
- Audio
- Documents and Files
- Inserting Files That Have Already Been Uploaded
Note: When editing in ANY of the text editors you will NOT have an underline option, there won't be a button. The reason is we do not want people to be confused with hyperlinks.(ctrl+u works)
With all of these uploads a professor will have to do testing in student view or the Preview feature.
Links, Anchors, and Email Addresses
A link to another website can be easily created using the Link button. Anchors, which are links to other parts of the same page, must currently be created using HTML. Once created, they can be used . Here's how to use both:
Notes:
- First, type and then highlight the text you want to be used as the link
- Once it is highlighted, click on the Link button
- In the new window, there is a drop down box titled "Link Type."
- For external links, choose URL and type in the URL in the text box that appears.
- For anchors, select Link to anchor in the text, and then select the anchor by the Anchor Name (which must have been created previously using HTML. See notes below).
- For email addresses, select E-Mail and input the email address and other information you want to include in the email.
- Click on OK and now the link should be active and clickable.
To change if the link is opened in the same tab, a new tab in the same window, or a new window, choose the option you want in the Target tab.
Notes:- Creating an anchor is currently not available in the BYU Learning Suite: you must create it using HTML. W3Schools is a good source for help. Once created using HTML, the BYU LS will be able to see the name and you can easily link to that anchor, though.
Images
To the best of our knowledge, the major types of picture files should work correctly with the BYU Learning Suite (.jpeg, .gif, .bmp, .png).
To upload a photo in an Assignment:
- Click on the picture icon
- Click on Choose Files
- Find the picture you want to upload and either double click or select it and click Open
- You can now choose to save it in a certain location in the Learning Suite if you so want. The default location is in the "Files" folder, but other folders you have added in the Home Tab under files will also be available. You may also add a description for future reference as well. Resizing by pixels is also available
- Click on Insert Image
- The image should now be inserted. At this time you can also drag and resize the photo.
OR
Drag the open image into the Assignment
To upload a photo in an Announcement:
- Drag and drop the open image into the Announcement
OR
- Find the desired image
- Copy the image (CTRL + C or right-click and select "Copy")
- Paste into the Announcement (CTRL + V or right-click and select "Paste")
- Downloaded image files cannot be directly dragged and dropped into the Assignments or Announcement. Downloaded images must be opened before they can be dragged and dropped.
- An image can NOT be added to a Learning Outcome.
Videos
The supported files for videos are currently: .mpg, .mpeg, .mov, .wmv, .avi, .flv. There is also an option to insert a video that is hosted on YouTube or Vimeo (a YouTube type video hosting service).
- To upload a video from your computer:
-
- Click on the video button
- Select Choose Files
- Browse to where the video is located on your computer
- Double click the video or single click and select Open
- Choose where to save the video in your files. You may also enter a description.
- Click Insert Video
- Click on the video button
- To embed a video from YouTube or Vimeo or other:
-
- Find the source for the video.
- In either YouTube or Vimeo, click on the Share button.
- Copy the Embed code for that video
- To add this to a Learning Suite Content page, create a new Content page or edit an existing page.
- Click on the Insert Video icon. Choose the Embed option and paste the embed code. Select any other options and give it a label (optional). Click outside the popup box and then click the "Insert Video" button.
- Any additional HTML should be added/modified using the < source > button. For example, one can designate the size of the frame or add a border.
- Use the Preview tab to verify that the video plays correctly.
- If the video frame is not displaying: Chrome or Firefox may recognize the paths to other resources (external plugins, source files, etc.) as "insecure" and therefore will not display them. This can be remedied when the user tries to view the video by clicking on the shield icon that appears in the address bar.
Audio
Currently, the types of files that can be uploaded are: .way, .aif, .aiff, .mp3
- Click on the audio button
- Click on Browse in the new window.
- Double click or select the audio file and click Open
- You can save it to a specific location in your files, and give it a description if you want.
- Click Insert Audio
Documents and Files
Any type of file can be uploaded by this method. For information on how to upload assignment files/documents see KB0025588. For students to access files inserted using this method, they will download the file and then open it locally on their computer. To upload a file:
- Click on the insert file button
- Click on Browse
- Browse to the file/document that you wish to upload, and either double click it or select it and click Open.
- You can now choose to save it to a location and/or give it a description for future reference
- Click Insert File
Inserting Files That Have Already Been Uploaded
Once any type of file is uploaded into the Learning Suite, it can be used anywhere else that the file type can be inserted, without having to upload it again. To insert a file to another area:
- Locate the page/area the link should be placed.
- Click on the corresponding button for the type of file you are inserting (image, audio, document, etc.)
- Click once on the file that should be inserted.
Note: If a document is double-clicked, it will download the file. If a media file is double-clicked, it will preview the media. - Click on the Insert File button at the bottom of the dialog box.
- The file should be added to the page/area you are currently in.