Table of Contents
- Where is the Files feature located, and what does it do?
- How do I use the Files Feature?
- What happens to files that a co-instructor or TA adds?
- What if I have added files elsewhere in the Learning Suite?
- How do I rename my Files/Folders?
- How do I organize my Files/Folders?
- Student View:
- How do I delete my Files?
Where is the Files feature located, and what does it do?
- Where is it?
It is found on left-hand side menu of the main home screen (You can not see this feature if you are in a course)
- Also, you can upload files from pretty much anywhere in the Learning Suite. If there's a text editor somewhere, you can probably add a file/video/audio/image. See KB0025609 for how to insert files in other areas of Learning Suite.
- What is it?
- The files feature is like a library of documents and files for all of the instructor's courses. That way, if the instructor needs to use the same document in more than one location, they do not have to upload the document more than once, they only have to link it to the documents in the Files area. This helps to conserve memory usage.
How do I use the Files Feature?
- Click on Files at the bottom of the left hand side menu in the Home page.
- You can either add a File or a Folder.
- To add a File:
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When an instructor wants to upload a File, they will select the Files option from their Home page on Learning Suite.
Adding a File:
After selecting Add File the following box will appear.
They can select the file to upload and select Save to upload the file to Learning Suite.
Replacing a File:
If a file with the same file name already exists, selecting Replace Existing File will allow the option to select which file to replace from the files already uploaded to Learning Suite.
After selecting the file, a new box will appear to ask in which courses you'd like to replace the old file with the newly uploaded file.
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- To add a File:
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- To add a Folder:
- Click New Folder. A new folder will appear in the list.
- Fill out the Folder Name field.
- Once the folder is created you can upload new files directly to the folder, or move them to the folder later.
- Click New Folder. A new folder will appear in the list.
- To add a Folder:
What happens to files that a co-instructor or TA adds?
- If a TA or co-instructor uploads a file, that file is added to the primary instructor's files area. Only the primary instructor can edit their own files, even if it was originally uploaded by a TA or co-instructor.
What if I have added files elsewhere in the Learning Suite?
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If you upload a file within a course (For example, if you add a file to a Content page), that file will show up in the Files area.
How do I rename my Files/Folders?
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You can rename a file or folder by selecting the file or folder and clicking on Edit in the Options drop down menu of that file. Here you can edit the File Name and Description of the file.
How do I organize my Files/Folders?
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If you want to reorganize a single file/folder, you can either drag and drop the folder to its new location, or you can click on the folder and select Move in the right drop down menu and select the new location.
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To move multiple files at a time, you can Ctrl+click all the files you want to select and drag and drop them to the desired location. Or you can Ctrl+click to select the files you want to move and click Move in the right drop down menu and select the new location.
- There is no search function built into the file system, but you can use Ctrl+F in the browser to search for a file name and it will look through the list.
Student View:
- With the latest release of the Learning Suite students will be able to view all uploaded files for whatever course they are viewing if the professor has uploaded files to that specific course. This can be done by checking the locations to which the file has been updated.
How do I delete my Files?
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Deleting a file does not remove the reference. For example, I have a file in a content area and I delete the file in the Files sidetab, the reference in content area remains. This will remain until the end of the semester as an archived file. At the end of the semester the file will be deleted permanently removing all references.
- To delete all files, click the first file, shift and the last file. That should select all of them. Then you can click one of the options tabs and delete multiple files.